Estimates for freelancers & contractors
Price the job. Send the estimate. Get the yes.
InvoiceFlow Studio is the focused way to write a branded estimate, send a PDF or share link, and know when a client opened or approved it — without turning your week into bookkeeping.
Starter includes 3 estimates a month. Works from a phone. No 47-step wizard.
Studio North
Job estimate
Hearth Goods · Valid 14 days
Price the job right
Walk the scope once, write it down, and send a number you can stand behind. Accurate estimates keep the work profitable before a single material is ordered.
Estimate on the spot
Build a detailed quote from your phone on the jobsite. Add labor, materials, and notes while the client is still looking at the work — then send the link before you leave.
Look like a pro
Every estimate carries your studio name, colors, and a clean PDF. Clients see a branded document, not a screenshot of a spreadsheet.
Price with confidence
Itemize the work, add markup, and apply tax. The total updates as you type so you know the number before the client does.
Get approvals faster
Clients open the estimate on their phone, review the line items, type their name, and approve online. No print-sign-scan loop.
Photos, files, and repeat jobs
Attach photo and file names from the site, reuse saved line items, and start from a job template so the next similar job is already half written.
Build a professional estimate
- — Itemized pricing so the client sees labor, materials, and the why.
- — Saved items and templates for the jobs you already know how to price.
- — Photos and files listed on the estimate so the scope is visual, not just a paragraph.
- — Digital signature: type a name, approve online, done.
- — Notifications when it is opened or approved (email when a studio address is set; otherwise we mark it on the dashboard).
- — Phone-first layout for the driveway, the hallway, or the last five minutes of a site visit.
QuickBooks Online
Keep the books consistent
When the job becomes an invoice, the numbers should already match. InvoiceFlow Studio is built to sync invoices and estimates with QuickBooks Online so you are not retyping line items for your accountant.
- Connect once — we remember the company file.
- Daily automatic sync, or tap Sync now after a big day of jobs.
- Invoices and estimates stay in step so the books match the work.
- Your accountant can work from QuickBooks Online; you keep sending from InvoiceFlow Studio.
Live Intuit OAuth is not on this release. Add an Intuit developer app ( INTUIT_CLIENT_ID / INTUIT_CLIENT_SECRET ) and use Settings to reserve Connect QuickBooks. The marketing story is here; the handshake ships when credentials are in.
Know when they look — and when they say yes
The public estimate link records a first open and an online approval. If you have a studio email, InvoiceFlow Studio sends a short note. Either way, the dashboard shows Opened and Approved so you can follow up while the job is still warm.